A young woman with long blonde hair sitting cross-legged on the floor near a fireplace, working on a gray laptop. She is inside a bright, cozy room with a large window, cream-colored curtains, and framed photos on the mantel above the fireplace. There's a green potted plant nearby, and a white knitted blanket with a candle on top is on the floor beside her.

Support for Your Business

Running a coaching business isn’t hard because of one big thing - it’s the hundreds of small tasks that slowly pile up.

Before you know it, you're spending more time managing everything than actually doing the work you love.

That’s where I come in.

01
Pick a Task to Hand Off

02
Book a Discovery Call

03
Get Your Time Back

Start Delegating Today

My Services

A smiling woman with long wavy hair, wearing a black turtleneck and tan pants, holding a closed laptop in front of a wooden bookshelf filled with books, decorative items, and a cross

How We Work Together

Every coaching business is different - and so is every partnership.

My retainers start at $800/month and are built around what YOUR business actually needs. No cookie-cutter packages, no paying for things you don't use.

Here's how it works:

  1. You book a discovery call

  2. We talk through exactly what's on your plate

  3. I put together a custom proposal based on your specific needs and goals

  4. We get started

Services I commonly support include email management, CRM organization, admin support, content scheduling, email marketing, and more — but if you need something not listed, just ask.

General Administration Tasks

  • The small tasks in your business add up quickly. I step in to help manage the ongoing admin work that keeps everything running smoothly.

    Support may include:

    • Email management & organization
    • Client communication & follow-ups
    • Calendar scheduling
    • File & document organization
    • Order coordination
    • Research & data entry
    • Backend business support
    • General administrative tasks as needed

    Think of this as reliable, ongoing support for the little things that keep your business moving.

  • Keeping track of leads, clients, and communication can quickly become overwhelming. I help organize and manage your CRM so nothing falls through the cracks.

    Support may include:

    • CRM updates & organization
    • Lead tracking and management
    • Contact database organization
    • Pipeline updates
    • Client follow-up reminders
    • Tagging and segmenting contacts

    This ensures your systems stay organized and your clients receive consistent communication.

  • Content is important for growing your business - but it can be time consuming to manage consistently. I help support your content and marketing efforts behind the scenes.

    Support may include:

    • Social media content scheduling
    • Caption writing assistance
    • Canva graphics & templates
    • Email newsletter creation
    • New listing emails (for real estate clients)
    • Basic content coordination

    This allows you to stay visible online without everything falling on your plate.

  • You built the group. Now let's make it work.

    Your Facebook group has so much potential - but keeping it active, engaging, and growing takes time you just don't have. That's where I come in. I'll keep your group alive and running so your members stay engaged and your community actually works for your business.

    Content & Post Scheduling I plan and publish posts that keep your group active and valuable - prompts, tips, conversation starters, and anything else your members need to stay engaged. No more staring at a blank screen wondering what to post.

    Member Engagement I welcome new members, respond to comments, and keep conversations going so your group never feels like a ghost town. Your members will feel seen - and that keeps them around.

    Moderation & Member Approvals I review and approve new member requests, monitor for spam, and make sure your group stays a safe, professional space that reflects your brand.

    Launch & Promo Support Got a new program, offer, or event coming up? I'll handle pinned posts, announcements, and countdown reminders so your group is warmed up and ready when you open the doors.

Email Marketing + Automations

Because your email list is the one audience you truly own, while social media platforms could disappear tomorrow.

  • For business owners who want consistent visibility and nurture - without the mental load.

    I build and manage your email system so your audience stays engaged, informed, and ready to buy.

    3-month Package

    What’s Included:

    Full System Setup

    • Flodesk account configuration

    • Brand colors, fonts, and domain integration

    • Email footer + compliance setup

    • Creation of one primary opt-in form or landing page

    • Audience segment setup (leads, clients, past clients, inquiries, etc.)

    • Existing email list import + organization

    • 3-email nurture sequence built and activated

    • 3 branded rotating newsletter templates created

    Ongoing Monthly Management

    2 Strategic Emails Per Month

    Value / Authority Email
    Educational content, insights, launches, offers, or industry updates.

    Nurture / Relationship Email
    Connection-driven content designed to build trust and stay top-of-mind.

    Plus:

    • Resend-to-unopens optimization

    • Asana or Trello board for streamlined collaboration

    • Monthly analytics snapshot (opens + clicks)

    Investment

    Month 1: $1,400
    Ongoing: $1,200/month

  • For brands ready to connect their email marketing with Instagram automation.

    This package combines email marketing with Instagram automation so your audience can move from comment → DM → email list — automatically.

    Everything in Email Marketing Management, plus:

    • Advanced automated workflows beyond the initial nurture sequence

    • Multi-step funnel builds

    • Up to 3 Flodesk forms or landing pages created and connected to segments

    Instagram Automation Setup

    I fully set up your ManyChat system so your Instagram can automatically collect emails and deliver your freebie.

    This includes building the automation flow that:

    • Triggers when someone comments or sends a keyword (ex: “Comment EMAIL”)

    • Automatically responds via DM

    • Delivers your freebie or link

    • Collects their email address

    • Sends that email directly into your Flodesk segment

    • Triggers the appropriate nurture sequence

    Your system is tested, connected, and fully activated so leads move seamlessly into your email marketing.

    Important Note About Instagram Lead Collection

    Instagram does not natively collect emails.


    To automatically capture emails through Instagram DMs, a third-party tool such as ManyChat or Stan Store is required.

    Subscriptions to these platforms are paid directly by the client.

    Investment

    Month 1: $1,700
    Ongoing: $1,400/month

  • 1. Freebie Creation & Strategy Support

    If you don’t yet have a lead magnet, I can help you develop one that aligns with your audience and marketing goals.

    Includes:

    • Lead magnet concept strategy

    • Outline + messaging support

    • Copywriting

    • Branded PDF design

    • Delivery integration into Flodesk and/or ManyChat

    Investment: $300 one-time

    2. Newsletter Repurposing for Blog

    Extend the life of your email content by turning your monthly newsletter into a polished, SEO-friendly blog post for your website.

    Includes:

    • Blog formatting + light SEO refinement

    • Headline optimization

    • Upload and publish to your blog platform

    This allows you to:

    • Strengthen website visibility

    • Build long-term searchable content

    • Maximize the value of content you’re already creating

    Investment: +$200/month

    • An active email marketing platform subscription is required and paid directly by the client.

    • A 3-month minimum commitment is required to ensure proper implementation and measurable results.

Work With Me

  • "Julie's efficiency, attention to detail, and genuine investment in my success set her apart. She took the time to understand my brand and goals, making it clear she's more than just an admin-she's my right hand."

    - Kirstin

  • "I can't begin to tell you what a huge time saver this has been for me and my business. She is a professional problem solver."

    - Vicki

  • "We highly recommend hiring Julie! She is a highly trained professional who works exceptionally well with our clients and is an outstanding social media manager."

    - Sherri

  • "Having her as a virtual assistant allowed me to focus on other higher-priority parts of the business that needed my attention. She is organized, great at setting up systems, and helped bring more structure to some of the processes I needed support with. I appreciated having someone reliable to assist with these tasks during such a busy time."

    -Kaysha

  • "Hiring Julie as my virtual assistant was the move for the summer. Thank you for getting my life on track - I love opening our Trello board! She just created a post in Canva for me to share on my socials and the weight this takes off my plate is amazing! So grateful!"

    - Brikelle

  • "Julie came in and completely transformed my CRM. She was able to organize, systemize, and streamline the entire system in a way that not only made sense but also made a huge difference in how I operate day to day."

    -Marisela

My goal is simple:

To take the day-to-day tasks off your plate so you can focus on:

• serving your clients
• growing your business
• and having more time back in your day.

Schedule With Me

Your time back.

Your time back.

  • Step 1:

    Choose the services that work best for you.
    If you don’t see your exact task listed, feel free to reach out - I’m flexible and happy to discuss how I can support your business.

  • Step 2:

    Book a Discovery Call
    Let’s connect and talk through the tasks you’d like support with so we can see if working together is a good fit.

  • Step 3:

    Onboarding
    Once we’ve decided to move forward, I’ll send over a proposal outlining our plan, along with your contract and invoice — everything you need to get started.

  • Step 4:

    Welcome & Kickoff
    You’ll receive a welcome packet, then we’ll meet for a kickoff call to go over the logistics - how we’ll communicate, the tools we’ll use, and how tasks will be managed - before services begin.

  • Step 5:

    Get Your Time Back
    Once everything is set up, I begin supporting your business behind the scenes. The day-to-day tasks start coming off your plate so you can focus on your clients, your growth, and the work you actually enjoy.

Not seeing a task that you need virtual assistance with?
Let’s chat about your unique project and we’ll determine if I can help (it’s likely I can!)

Let's Chat

FAQs

How does working with a Virtual Assistant work?

As a Virtual Assistant, I work remotely to support your business behind the scenes. After our discovery call, we’ll outline your priorities and the areas where you need the most support. From there, I step in to help manage those tasks so you can stay focused on running and growing your business.

How do we communicate and stay organized?

Communication typically happens through email and shared tools like project management platforms or CRM systems, depending on what you already use in your business. My goal is to keep things simple, organized, and efficient so you always know what’s being worked on.

What if I’m not used to delegating tasks?

That’s completely normal. Many business owners feel this way at first. We start by delegating a few simple tasks, and I work within the systems and SOPs you already have in place. This allows you to ease into delegation while keeping your business running the way you prefer.